Below, we'll take a look at some of the options available and two sample letters to remove a board member. You can always write a formal letter to your local church board stating your request and the reasons why.Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. Customizing this Church Membership Transfer Letter is simple with our easy-to-use drag-and-drop builder. Church membership meetings must be conducted in accordance with the procedural requirements ordinarily specified in the church's governing documents.