Write a letter to or call the church's office and ask to withdraw membership and remove your information from their records. Dear Chairman Board of Elders,.I am writing to withdraw my membership from Grace Community Church. Below, we'll take a look at some of the options available and two sample letters to remove a board member. Notice of removal from the roll of membership in the congregation is recorded in the minutes of the Congregation. Our records indicate that you are presently on our Inactive Roll and that you have not been active in the worship and fellowship of {Church Name}. "Transferring your letter" is more of a perfunctory act between churches who are merely shuffling members as though they are numbers on a score board. Citing a letter, memo, or other correspondence ; A letter in a print (book) collection ; Note. 2. The South African Council of Churches (SACC) comprises some regional councils of churches and has a membership of about two dozen Protestant. Churches. In the girls basketball games.