Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church.Either meet with or write a letter to your local bishop and inform him that you wish to be removed from membership. 1. Tracks members and visitors; 2. Tracks contributions; 3. List the reasons your church will be removing members from its rolls. You will need a different letter for each removal reason. Write a letter to or call the church's office and ask to withdraw membership and remove your information from their records. It takes church board action to remove names from the inactive membership roll. The best way to think of a letter of transfer is as a courtesy to the old church, notifying them that they can now remove their member's name from their roll.