If you are joining another church, the pastor will contact your previous church and ask for a letter of transfer. This sample transfer letter form is for Pastors, Secretaries, etc.To access and use for their church administrative office. This form should only be filled in after a written request for transfer has been received and the church has voted to allow the person to transfer out. How to fill out the Membership Transfer Request Form Guidance? 1. Enter the date at the top of the form. 2. "Transferring your letter" is more of a perfunctory act between churches who are merely shuffling members as though they are numbers on a score board. A transfer letter can serve as a somewhat of an ecclesiological background check. Receiving churches will have an idea of the individual's spiritual maturity. Use for request re: Baptism Certificates, Letters of Transfer, Letters of Good Standing, Date of Joining, General Membership Information.