Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church.Write a letter to or call the church's office and ask to withdraw membership and remove your information from their records. You can always write a formal letter to your local church board stating your request and the reasons why. Please send a removal confirmation letter to: D Cuyahoga County Address. State: D Current Address. I joined TNPC last month; however, I still need to write the letter officially terminating my membership at my parents' Methodist Church. Gov(opens in a new window). "Transferring your letter" is more of a perfunctory act between churches who are merely shuffling members as though they are numbers on a score board. The letters reflect ongoing communications within the church, especially from the church members in Ohio to the church members in Missouri.