Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church.I need a sample response letter for request from removal of Church Membership Roll Reply: I'm sorry but at this time the only sample letters I have are. List the reasons your church will be removing members from its rolls. You will need a different letter for each removal reason. Below, we'll take a look at some of the options available and two sample letters to remove a board member. Send a letter requesting removal, the board will have to vote on it and they usually require an official request.