Below, we'll take a look at some of the options available and two sample letters to remove a board member. Just be honest with yourself as to why you are leaving.Easily withdraw your membership from a church with our free Church Membership Withdrawal Letter Template. I joined TNPC last month; however, I still need to write the letter officially terminating my membership at my parents' Methodist Church. Present all the details required to officially leave your church and ensure that all required parties sign and receive a copy. This page describes how a taxexempt organization should provide notice to the IRS of a termination. Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. What forms or letters I need to fill out from the IRS to change out board members? These forms are all electronic transfer forms – please fill in the blank fields and click submit.