Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church.As I am no longer a member, I want my name permanently and completely removed from the membership rolls of the church. _____ Please withdraw my membership with the understanding that, at any time in the future, I may have my membership reinstated. _____ I now live in. Below, we'll take a look at some of the options available and two sample letters to remove a board member. Create and write an official letter to announce your departure from a church. Download finished copies as PDFs. No special form is required; a handwritten letter will do. Individuals who access the online.