I joined TNPC last month; however, I still need to write the letter officially terminating my membership at my parents' Methodist Church. I want to discuss how you can respectfully dismiss members from your church when it is necessary.To begin with, let's look at a court case. You can always write a formal letter to your local church board stating your request and the reasons why. Easily withdraw your membership from a church with our free Church Membership Withdrawal Letter Template. Below, we'll take a look at some of the options available and two sample letters to remove a board member. If the Elders decide to terminate Membership, the reason for termination shall be stated in a pastoral letter and delivered to the terminated Member. Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. Termination of Membership.