Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church.Send a letter requesting removal, the board will have to vote on it and they usually require an official request. Below, we'll take a look at some of the options available and two sample letters to remove a board member. Response card: Please return before ______. _____ I have joined another church, please remove my name from your membership rolls. "Transferring your letter" is more of a perfunctory act between churches who are merely shuffling members as though they are numbers on a score board.