Write a letter to or call the church's office and ask to withdraw membership and remove your information from their records. Dear Chairman Board of Elders,.I am writing to withdraw my membership from Grace Community Church. You can always write a formal letter to your local church board stating your request and the reasons why. Below, we'll take a look at some of the options available and two sample letters to remove a board member. Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. 1) Hennepin Youth Sports Facility Grant (HYSFG) Update.