An inactive member is ordinarily one of the sheep that has gone astray and requires the shepherd to leave the ninetynine to go after the one. Our records indicate that you are presently on our Inactive Roll and that you have not been active in the worship and fellowship of {Church Name}.I wanted to write you a letter of encouragement. Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. Below, we'll take a look at some of the options available and two sample letters to remove a board member. How to Draft a Letter of Transfer of Church Membership Step 1: Start with an Appropriate Heading. Step 2: Provide Sender Details. The Hillsborough Board of Commissioners pledges to the community of Hillsborough its respect.