The pastor asked a court to issue an order preventing the church from dismissing him without following the procedures specified in the bylaws. Write a letter to or call the church's office and ask to withdraw membership and remove your information from their records.You can always write a formal letter to your local church board stating your request and the reasons why. Below, we'll take a look at some of the options available and two sample letters to remove a board member. All forms below with a "fillable icon" are documents that you can open "on-line", fill in the appropriate fields and then print on your printer. Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. To find out if you qualify, write a letter of request to the Illinois Department of Revenue, Sales.