We've created a sample employee termination form for church leaders. This download includes: Download the form here.Church Reporting Guide, Church Directory Changes, Caring for Local Church Membership Guide, Transfer of Church Membership Form (copy to your letterhead) How do I write a letter to change my church membership? This is an almost unanswerable question without context. Create and write an official letter to announce your departure from a church. Download finished copies as PDFs. Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. Please make check payment to The Village Church, and in the Memo line, please write 'niche purchase'.