An inactive member is ordinarily one of the sheep that has gone astray and requires the shepherd to leave the ninetynine to go after the one. Our records indicate that you are presently on our Inactive Roll and that you have not been active in the worship and fellowship of {Church Name}.Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. Below, we'll take a look at some of the options available and two sample letters to remove a board member. I have a board member in our nonprofit organization that will be replaced with another. I wanted to write you a letter of encouragement. The best way to think of a letter of transfer is as a courtesy to the old church, notifying them that they can now remove their member's name from their roll.