Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church.How to Draft a Letter of Transfer of Church Membership Step 1: Start with an Appropriate Heading. Step 2: Provide Sender Details. Send a letter requesting removal, the board will have to vote on it and they usually require an official request. Below, we'll take a look at some of the options available and two sample letters to remove a board member. What staff members will be involved in my case? When is a decision made?