I joined TNPC last month; however, I still need to write the letter officially terminating my membership at my parents' Methodist Church. Download a free Church Membership Termination Letter template in various formats including Google Docs, Pages, Word, Outlook, PDF.The church membership ordinarily must be notified of the date, time, and place of both annual and special membership meetings. Below, we'll take a look at some of the options available and two sample letters to remove a board member. Every set of compliant nonprofit bylaws should outline the process for adding and removing members of your board of directors.