If you are joining another church, the pastor will contact your previous church and ask for a letter of transfer. I joined TNPC last month; however, I still need to write the letter officially terminating my membership at my parents' Methodist Church._____ Please withdraw my membership with the understanding that, at any time in the future, I may have my membership reinstated. _____ I now live in. If a pastor is informed that a member has without notice united with a church of another denomination, the pastor shall make diligent inquiry. Below, we'll take a look at some of the options available and two sample letters to remove a board member. How to Draft a Letter of Transfer of Church Membership Step 1: Start with an Appropriate Heading. Step 2: Provide Sender Details. It is easy and simple. We get the name of your previous church and send them a letter saying we have received you here and to remove your name off their roll.