Sample Refusal (Opt Out) Letters. This page has links to opt out letters for the tests New York STATE gives to 3rd-8th graders every spring.Write a letter or email to your principal letting them know that you intend to "refuse" the tests on behalf of your child. If you cannot resolve the issue at your school or district, you can file an appeal or complaint pursuant to the Chancellor's Regulations set forth below. Dear Parent or Guardian: <. An ombudsman checks the Helpline regularly. Before any derogatory letter is placed in your file, you must be given an opportunity to read it. You must sign the letter to acknowledge that you have read it. , Albany, New York 12231. But-- if in doubt, write it out.