Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church.Send a letter requesting removal, the board will have to vote on it and they usually require an official request. Write a long, nasty, mean-spirited letter to explain everything that they dislike about the church and articulate their own self-pity at length. Below, we'll take a look at some of the options available and two sample letters to remove a board member. INSTRUCTIONS: Fill out this Declaration completely and provide accurate information. Make at least one copy.