You can always write a formal letter to your local church board stating your request and the reasons why. Below, we'll take a look at some of the options available and two sample letters to remove a board member.Send a letter requesting removal, the board will have to vote on it and they usually require an official request. Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. This article walks you through the steps to remove a board member, includes a sample letter, and explains how board management software streamlines the process. INSTRUCTIONS: Fill out this Declaration completely and provide accurate information. Make at least one copy. I joined TNPC last month; however, I still need to write the letter officially terminating my membership at my parents' Methodist Church.