To clear your record, you must file a Record Clearance Application. This manual is designed to assist hiring managers with appropriate hiring processes and Human Resources practices.Basic Electronic Filing Questions: How does e-filing work? 1. Submit your change in writing along with all required documentation to the Housing. Authority within 15 days. 2. Call Mission Trail Waste Systems at 408-727-5365. This form is used to assist the Assessor in determining value of taxable property for assessment purposes. When are the property statements mailed to taxpayers? Planning Division, and the involved city before the application can be accepted. Here is a master list of the Building Division's bulletins and forms.