How to Draft a Letter of Transfer of Church Membership Step 1: Start with an Appropriate Heading. Step 2: Provide Sender Details.An inactive member is ordinarily one of the sheep that has gone astray and requires the shepherd to leave the ninetynine to go after the one. Our records indicate that you are presently on our Inactive Roll and that you have not been active in the worship and fellowship of {Church Name}. If you choose to be an inactive member, that is entirely up to you, but you are still a member of the Church. No one will take that away from you. Dear Chairman Board of Elders,. I am writing to withdraw my membership from Grace Community Church. I wanted to write you a letter of encouragement. To be eligible, the customer must be inactive in the County Office that is to be unlinked.