Arizona law requires all Arizona corporations to hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. Conducting a successful annual meeting requires knowledge of the association's documents, planning, organization, preparation and execution of the plan.A shareholders meeting is a meeting of the owners of a corporation. Owners choose directors at their meetings. 1. How do I form a corporation? 2. How do I form a nonprofit corporation? Special shareholders' meetings may be held in or out of this state at the place stated in or fixed in accordance with the bylaws. Arizona Revised Statutes Section 10701 requires that all Arizona for profit corporations hold an annual meeting of the shareholders. A Directors' Resolution can be used to record minutes at a director meeting or to describe director resolutions in lieu of a corporate meeting. 2. Approve or submit to shareholders any action that requires the shareholders' approval under this chapter. 3.