1. The agenda shall be available in advance for all members attending. Notice and Agenda: Agendas for executive sessions may describe the matters to be discussed more generally than agendas for public meetings in order to preserve.What Must a Public Body Do? The notice must state the date, time, place and purpose of the meeting. Agendas are available at least 24 hours prior to each meeting. To conduct a search, click the "Meetings" link in the gray bar below this paragraph. Notice should include date, time, location and purpose of the meeting; and the agenda should be mailed with the notice to ensure compliance with the law. City Council meetings are held in the Council Chambers, while a virtual attendance option is available to the public. Meeting Notices and Agendas. Posting. • Official posting board (legal).