That the Applicant has served written notice of the Community Meeting via. United States Postal Service first class mail on the property owner of the Proposed.There are multiple ways to submit public comment, but each has a specific application process and limited window of time for those applications. This Notice of Board Meeting is used as a formal notice for the meeting of the firm's Board of Directors. Download the template and use it today. Specify the meeting date and time of the meeting in a clear format (e.g. , Tuesday, May 2nd at PM PST). Each person participating in public comment will have up to two minutes to speak. A total of twenty minutes will be dedicated to public comment. Notice of such a meeting must contain the full text of the proposed rule.