That the Applicant has served written notice of the Community Meeting via. United States Postal Service first class mail on the property owner of the Proposed.Download and complete Motion and Notice forms from the Illinois Office of the Courts. This Notice of Board Meeting is used as a formal notice for the meeting of the firm's Board of Directors. Download the template and use it today. Specify the meeting date and time of the meeting in a clear format (e.g. , Tuesday, May 2nd at PM PST). The agenda is a written outline of the meeting procedures as well as the business items to be discussed. What is public notice? Notice of any scheduled board meeting must be given at least 48 hours prior to the meeting.