A shareholders meeting is a meeting of the owners of a corporation. Owners choose directors at their meetings."Shareholder" is just the legal word for owner of a corporation. Shareholders on their own actually have fairly limited rights and responsibilities. What does this term mean in concrete terms? ✓Shareholder's Meeting easily explained ✓Frequently asked questions ✓Swiss templates ✓Examples. Board meetings are held more regularly than the annual shareholders' meeting - perhaps once a month, or however frequently the board deems necessary. Determining the options available for annual meetings requires an analysis of relevant state corporate law as well as the organization's governing documents. We invite shareholders to submit questions in advance of the meeting. Allowed events - Employee training, educational testing, public meetings, performances, and presentations are allowed as long as no admission fee is charged.