1) Fill in all the required boxes: Meeting Name, Estimated Attendance, Your Name,. Your Email, Phone Number, and Event Type.Shall complete all requirements for scheduling and approval of General and. Executive Meeting times and locations. 4. Ad Astra Schedule is our scheduling software program that allows faculty and staff to view a term's schedule and request space to reserve. This week, we talk about how to bring together all aspects of the individual AND group meetings that drive your execution tempo. Please fill out a Campus Room Request Form to schedule any academic spaces. (classrooms and computer labs) or small conference rooms. Every meeting should have an agenda and then tun through the agenda. Make sure you address any questions and make sure everyone understands the information.