In the event of termination, Lithos shall be paid for services performed to the termination notice date plus reasonable termination expenses. Following is the agenda for said meeting: Call to order.Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. WHEREAS, the Town of Collins wishes to fill a vacancy in the Senior Recreation program due to the retirement of Joan Byrne on June 14, 2014, and. ➢ Supervisor Collins called the meeting to order and led the pledge to the flag. The order of business for regular Board meetings shall be as set out in the agenda accompanying the notice of the meeting. Meeting news of its action, either in a letter or on a form.