A shareholders meeting is a meeting of the owners of a corporation. Owners choose directors at their meetings.This guide outlines some of the basics about preparing for and conducting an annual stockholder meeting of a Delaware corporation. A special shareholder meeting is called to handle issues that occur in between annual meetings and there are requirements for calling and holding the meeting. Corporations are required to hold certain formal meetings each year. Open meetings give homeowners a way to participate in the board's decision-making. Learn how to maximize effectiveness of your next open meeting agenda. In that regard, you should review your bylaws (if a corporation) or operating agreement (if a limited liability company ("LLC"). (1) notice of two consecutive annual meetings and notice of any meeting held during the period between the two annual meetings; or. Notes from shareholder's meetings should be recorded in the corporate minute book, a record of all notes from every past meeting.