The purpose of the special meeting must be set forth in the petition in order to indicate the basis for the requested special meeting. As with other meetings, the board is required to send everyone in the condo association or HOA a special meeting notice.Boards may call for a special meeting when something important comes up that the board must deal with before the next regular meeting. 1.3 Place of Meeting. 1.2 Special Meeting. (a) Participate in a special meeting of shareholders. Customer: Florida HOA. Facts: Bylaws require at least five days notice of a special meeting of the executive board, The president can call special meetings.