You are invited to attend the special meeting, and we request that you vote on the proposal described in this proxy statement. (a) Special meetings of the shareholders may be called by, and only by, (i) the.The special meeting aims to enable the shareholders to know the company's affairs and vote on the management's recommendations in the proposed resolution. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. Investors must call a special shareholder meeting for a specific reason. Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting. What does this term mean in concrete terms? ✓Shareholder's Meeting easily explained ✓Frequently asked questions ✓Swiss templates ✓Examples. You will need to fill out each proxy card in order to vote the shares you hold for each account.