Specify the meeting date and time of the meeting in a clear format (e.g. , Tuesday, May 2nd at PM PST).That the Applicant has served written notice of the Community Meeting via. United States Postal Service first class mail on the property owner of the Proposed. Download and complete Motion and Notice forms from the Illinois Office of the Courts. Notice of such a meeting must contain the full text of the proposed rule. Minutes: The Secretary of the Board must keep minutes of all Membership meetings. This Notice of Board Meeting is used as a formal notice for the meeting of the firm's Board of Directors. Download the template and use it today. Public Notice of Meetings. What?