Enjoy our free minutes template for your corporation's special shareholders meetings. Like all our forms, this template is intended for individual use.This is a template for the minutes of a special meeting of shareholders approving the dissolution of an Illinois corporation. Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting. Illinois Free Corporate Minutes Template. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. A special shareholder meeting is called to handle issues that occur in between annual meetings and there are requirements for calling and holding the meeting. Meetings of shareholders may be held either within or without this State, as may be provided in the by-laws or in a resolution of the board of directors. Incorporation or at the organizational meeting of the incorporators.