Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress.Notice of Board Meeting Announcement. Formal Action may be taken. Bylaws of the School Advisory Council. Directions to Complete the Template: Insert School Name: Replace the yellow highlighted phrase with your school name. PS 094 Kings College School, District 3530 Kings College Place, Bronx, NY 10467 718-405-6345 718-405-6358 School Website Members of the organization are eligible to participate in the business meetings, or to serve in any of its elective or appointive positions. How do I notify the agency? Get the notice form from the agency you are suing.