Special meetings of the Board can be called by: 3.1.1. Boards should complete the Pre-Service Form and seek approval from the Shoval Center before completing a service project.Members have called a special meeting and we want to be able to set the agenda and run the meeting to conduct business at the meeting, will this be possible? A second special meeting may take place on the fourth Tuesday of each month at 6pm. View the Board Meeting Schedule. Boards may call for a special meeting when something important comes up that the board must deal with before the next regular meeting. Board meetings are held at pm on the last Wednesday of each month. Special Meeting: A special meeting is one held separately from regularly scheduled meetings. Enjoy our free minutes template for your corporation's special board of directors meetings. Like all our forms, this template is intended for individual use.