Public Body: Create a typed meeting notice, save it as a PDF; the file's name should contain the name of the Public Body and the Date of the Meeting. The following PDF file is the meeting notice posting sheet required for any board, committee, or commission to fill out to post a public meeting.If you would like to post a notice on the agenda you will need to fill out the meeting notice form and turn it into the Town Clerk's office. Open Meeting Law educational materials. Access the newsletter, documents, and checklists related to the Open Meeting Law. Fill in the meeting notice form and then save the file locally. MEETING NOTICE FORMS: Below you will find an official meeting posting form. The following PDF file is the meeting notice posting sheet required for any board, committee, or commission to fill out to post a legal meeting. Handwritten notices, although not yet prohibited, are strongly discouraged. Once your meeting space is booked, download the Meeting Notice template from the Open Meeting Law section of Town Clerk's website.