A public notice stating the date, time, and place of the meeting shall be posted at least 18 hours before the meeting in a prominent and conspicuous place. These items are the minimum required types of information to be included in the minutes of each meeting: • Date.Public notices must contain the name of the public body to which the notice applies, its telephone number, and its address. Michigan's Open Meetings Act provides requirements on meeting notices, minutes, and keeping the process open to public participation. Michigan's Open Meetings Act meeting notice requirements have changed. A description of other reasons why the school district proposed or refused the action. How can I use notice to better participate in the IEP process? Some forms have versions that allow you to complete and submit online. If you cannot attend the annual meeting, it is very important to fill out and return the proxy. For big decisions, a board of directors should always hold a meeting.