Is it worth recording the conversations and handing them over to HR? Completed request forms must be received at least 21 days in advance of event date.All information that Manager's will need to know, can be found in this video. We hope that you find this to be a more convenient option moving forward. Outline for Meeting with Your Direct Reports. The following is a sample template to use your direct reports (those who report to you). Level meeting is simply a meeting where a manager's manager meets directly with employees, without that manager in attendance. The case manager must coordinate all meetings based on the person's preferences and needs and in a way that supports the person's choice and control. Figure out an agenda and goal beforehand, write it down, prioritize it and drive the meeting effectively. Council-Management. The City of Coon Rapids operates under a Council-Manager form of government.