(o) certain persons may be authorized to call special meetings of shareholders (section 302A. 433, subdivision 1);.A special shareholder meeting is called to handle issues that occur in between annual meetings and there are requirements for calling and holding the meeting. Fill out the contact form or call us at (408) 436-0789 to schedule your free consultation. Notice of any special meeting shall state the purpose or purposes of the proposed meeting. These transactions may require special board or shareholder meetings. A special meeting requires at least seven days and no more than 30 days notice to the members. Regularly Scheduled Board Meetings. Special meetings of directors occur outside the normal annual directors meetings—and like all meetings, require meeting minutes. A special meeting refers to any meeting at a time or place different from that stated in the SWCD board's schedule of regular meetings.