(2) Sending a written notice, which must be mailed no later than three calendar days prior to the day of the special meeting. Determining the options available for annual meetings requires an analysis of relevant state corporate law as well as the organization's governing documents.A reasonable method for any person to determine the time and place of all regularly scheduled meetings, and the time, place and purpose of all special meetings. You can update a meeting in Outlook without triggering notifications to all attendees. Here's how you can achieve this. When mailing a document to our office, please submit a check or money order made payable to "Ohio Secretary of State. Upon determining the type of business entity you would like to form, our office can assist you in the filing process. Which the item is sent does not change its status as a record. This was a horrible decision. Meeting of Creditors Notices.