The notice – which must include the date, time, and location of the meetings – must be printed in a paid newspaper of general circulation. This Notice of Board Meeting is used as a formal notice for the meeting of the firm's Board of Directors.Download the template and use it today. First, make sure it's complete. The list of items that should go into your agenda should be mentioned in the governing documents for your HOA. Scheduled Meeting, School Board, Truth in Taxation. The notice need not state the business to be transacted at, nor the purpose of, the meeting. Call of Special Board Meetings. 3.12. To address this issue, Pennsylvania law requires agencies to give advance notice of their meetings. For big decisions, a board of directors should always hold a meeting.