The Special Meeting will be convened during the Formal Meeting on Wednesday, June. A special shareholder meeting is called to handle issues that occur in between annual meetings and there are requirements for calling and holding the meeting.Enjoy our free minutes template for your corporation's special shareholders meetings. Like all our forms, this template is intended for individual use. Agenda items may be taken out of order. The agenda for the meeting is as follows: Call to Order. 1. How do I form a corporation? 2. How do I form a nonprofit corporation? The special meeting aims to enable the shareholders to know the company's affairs and vote on the management's recommendations in the proposed resolution. Two or more directors. 4.