You can create, review and modify meeting agendas and other meeting details in BuildSA back-office. 1. Schedule, reschedule or cancel Planning Commission, PPR, City.Council and Zoning meetings using the Record's navigation bar to access the Meetings Tab. Select the meeting you want to participate in. Select the agenda item you would like to speak on. View the types of meetings and find a current schedule of agendas. Meeting Participation. Click on meetings and events and select the meeting you'd like to participate in. Sign up to speak or submit a written comment. Members of the public can comment on items on the agenda.