This Notice of Meeting of Board of Directors letter is available for use on UpCounsel. Download this free sample Notice of Meeting letter below.The meeting will be held in an open house format from p.m. Select the meeting you want to participate in. The Planning Commission may meet in executive session for consultation with the City Attorney's Office concerning attorneyclient matters. A Certificate of Occupancy is required for all businesses in the City of San Antonio. ATTACHMENT A-1 - REVISED SAMPLE NOTICE OF HEARING –. Fill out the Group Registration form. Notice: Beware of fraudulent registration and housing websites. Board meetings will now take place in a hybrid format through YouTube Livestream and at Central Office until further notice.