Under California law, corporations are required to have an annual meeting of shareholders and to hold regular meetings of the board of directors. PLEASE PRINT LEGIBLE-!.Corporate minutes are used to record actual happenings during directors' or shareholders' meetings, such as decisions on tax, legal, and financial matters. The California Corporations Code requires each corporation to keep adequate and correct written minutes of shareholder and board of directors proceedings. If you want to speak at the meeting, you need to fill out a Request to Speak form. Forms are available outside Room 310 and in the Chamber. When Form 2553 has been filled out, you can mail or fax it to the IRS. The annual shareholders meeting and the annual board of directors meeting must take place at the time stated in the corporation's bylaws. Upon receipt of such confirmation, the Chief of Board. Sole Shareholder: Why Bother With Corporate Meetings and Minutes?