(e.g. Tuesday, January 5, 2018, P.M.). Meeting Location: Insert meeting location, address of the meeting, the Community name, and spell out California.This information will be made available in alternative format upon request. PLEASE PRINT LEGIBLE-!. You must have JavaScript enabled to use this form. Name: Email: Address: City: State: Zip Code: Telephone Number. Corporate minutes are used to record actual happenings during directors' or shareholders' meetings, such as decisions on tax, legal, and financial matters. Date of the Meeting: The notice needs to include the date of the meeting. If you want to speak at the meeting, you need to fill out a Request to Speak form. Forms are available outside Room 310 and in the Chamber.