All meetings are open to the public and copies of the agendas are available at least 7 days prior to any regularly scheduled meeting. Additional Information.Agenda materials for each meeting are generally available at the end of the business day the Wednesday prior to each Tuesday meeting. 2024 Annual Meeting! Together, we celebrated our successes, discussed future initiatives, and strengthened our downtown community. Please include the committee or board meeting name and agenda item number in the subject line. The city is required to post its agenda at least three days before every meeting. San José State University. Lesson: How to Write Agendas and Meeting Minutes.