List each position or committee, board member's name, what was reported, and any decisions, actions, or motions that were taken. First Board of Directors meeting minutes template.Free corporate form for recording the minutes of the first directors meeting. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Our free template for first meeting minutes has been made to accommodate the differences of a sole director versus a board of directors. AM Committee of the Whole. At least three general membership meetings must be held each year and a quorum must be present. All PTA members must be invited to attend.